Venues Sourcing Solution
Save Time. Save Money. Minimize Risk. Maximize Flexibility

Even the best organizers can use a helping hand sometimes. Whether you’re planning the annual sales meeting or your company’s executive retreat, venue sourcing is a complex task, even with recent advances in event planning technology. Delegate this task to AM&E, so you can free your time to tackle the larger challenges involved in creating your next event.

As an American Express Meetings & Events Independent Meeting Consultant, AM&E can deliver choice hotels at ideal contract terms. We help drive savings, increase your cost certainty, and minimize your financial risk, at NO COST to your organization.

Using the MeetingsExpert.com program, we have the resources to secure the ideal venue at the right price. Our history with leading companies and organizations allows us to optimize professional relationships and the American Express Meetings & Events buying power, and offer our clients a variety of options with regard to location, quality, affordability, and amenities.

Venue Research & Selection

Having a successful, well-attended, cost-effective event starts with securing the perfect venue.

Sourcing a property on the Internet for your event can be a little like online dating.  Some of the details you REALLY need to know aren’t always there.

AM&E can make the difference.  We will streamline the entire search process and narrow down your options to the venues best suited for your event’s timeline, budget, and logistical needs.  We will present only the most relevant destinations for your consideration.

Because when it’s YOUR event, you don’t want any surprises.

Let AM&E help you find your perfect match!

Contract Negotiations

Row of hands making notes during a seminar

We think surprises should come with cake – not with contracts. That’s why AM&E makes a great partner when it’s time to negotiate hotel contracts for your meetings and events.  Our years of industry experience give your team the edge with a solid understanding of dozens of critical contract terms, hard costs and strategies to avoid hidden fees.

There are numerous negotiable terms in a hotel contract that can cost your company a great deal if not handled correctly. We know what to look for. With AM&E in your corner, you can manage costs, anticipate obstacles, and cover even the smallest of details.  We facilitate the bidding process between interested venues, and negotiate the final contracts detailing all space requirements, rates, concessions, and risk-associated clauses.

“The 28 point addendum to the hotel contract has been a real money-saver for us this past year. Unfortunately, we've had to change locations for a couple of our meetings and had to cancel existing contracts. The Addendum waives the F&B cancellation charges up to a certain date, and this has saved us a considerable amount of money. This has been a very good relationship for us!”

Executive Assistant, Real Estate Services

“The Sourcing Sales Executive provided personalized service in a great way. She has made my life a breeze in working with local partners and hotels, all while saving my company money. Which makes me look great.”

Corporate Travel Manager, Insurance Industry

“We have chosen to work with MEETINGS EXPERT for several years now for several different Incentive events.  Their assistance with research and targeted recommendations has helped to streamline our selection process.  Plus, the Sourcing Sales Executive has always been available to go over any questions we may have, no matter how simple or complex.   Thank you for your attention to detail and working to negotiate the best possible agreement. “

 

Meeting Planner, Telecommunications Industry

Your Meetings Expert Consultant is an independent contractor, duly appointed by and working in association with American Express Meetings & Events. “American Express Meetings & Events” is a service provided by American Express Global Business Travel (“GBT”). GBT is a joint venture that is not wholly-owned by American Express Company or any of its subsidiaries (“American Express”). “American Express Global Business Travel”, “American Express” and the American Express logo are trademarks of American Express, and are used under limited license.

“American Express Meetings & Events” is a service provided by American Express Global Business Travel.